Employment Opportunities
Job Description
ESSENTIAL JOB FUNCTIONS:
• Provide full-time front desk support.
• Coordinate and schedule board meetings and client meetings for attorneys and paralegals.
• Update and maintain the client database and logs as requested.
• Manage DocuSign submissions and ensure accurate tracking of documents.
• Oversee the preparation and distribution of mailings.
• Monitor and track notices, affidavits, and other critical documents.
• Prepare materials and notebooks for meetings to ensure readiness.
• Organize and manage filing and scanning of documents.
• Handle office supply orders and inventory management.
• Coordinate equipment maintenance and repairs as needed.
• Oversee the distribution of incoming and outgoing mail within the office.
• Set up firm and client events as requested.
• Maintain the amenities in Conference Room.
• Conduct website accessibility audits for ADA Compliance as needed.
• Prepare and file client Conflict of Interest Disclosures as needed.
• Prepare draft minutes for attorney use at meeting.
• Record billable hours spent on client tasks.
• Input billable time for attorneys and other firm staff.
• Assist Office Manager with firm management filings and related operations as requested.
• Assist legal administrative assistants II, paralegals, and attorneys with tasks as requested.
• Perform other duties as assigned.
SKILLS & ABILITIES:
• Effective time management and organizational abilities.
• Ability to manage and prioritize various tasks on a daily basis.
• Excellent analytical and problem-solving skills, with the ability to interpret data and make informed decisions.
• Exceptional verbal and written communication skills, with the ability to convey information clearly and effectively.
• Attention to detail to ensure accuracy.
• Proficient with Microsoft Office Suite or related software.
PHYSICAL REQUIREMENTS:
• Office or other indoor work with minimal physical demands such as occasionally lifting/moving materials less than 25 pounds.
• In person at office location, for an 8 hour shift, Monday through Friday, 4725 South Monaco Street, Suite 360, Denver, Colorado 80237. Schedule may be modified for part-time employees.
• This position is nonexempt from minimum wage and overtime requirements and will be eligible for overtime compensation (preapproval is required).
We do not discriminate based on disability, race, color, creed, religion, national origin, ancestry, sex, gender identity, sexual orientation, gender identity, gender expression, marital status, age, or any other status protected by law or regulation. We intend that all qualified applicants are given equal opportunity, and that selection decisions be based on job-related factors.
Application Window: Until the position is filled.
